USC Edu Jobs – Associate Event Producer

USC Office of Cultural Relations and University Events is seeking a dynamic Associate Event Producer to join its team. This individual will coordinate the production of some of the university’s highest profile in-person and virtual events.

The Associate Event Producer’s role is to coordinate, conceptualize, design, and produce appropriate and effective events to promote the university and its goals in the public forum. The department produces events that maintain a centralized standard of excellence, quality and protocol for the Office of the President, the Senior Vice Presidents, Communications, the USC Alumni Association, USC Associates, deans and development officers, by creating favorable environments for donors and friends of USC and enhancing the prestige and goodwill of the university.

This individual will work with the Senior Event Producer and Executive Director to provide the client with a centralized standard of excellence and quality from conceptualization to completion of an event. This person will coordinate the overall design, flow and feel of the event and provide onsite production assistance the day of the event to ensure high quality, timeliness, client service and client satisfaction. This position will be a hybrid between remote work and onsite work in the office and at events.

Job Accountabilities

• Conceptualize, design, produce, and manage assigned events both on campus and off campus, in-person and virtual.
• Coordinate the overall design, flow, and feel of the event and provide support through the planning process to ensure the event meets presidential standards and expectations.
• Help to maintain detailed event files and updated information on event attendees, donors, and friends of the University as needed. Develops and maintains an extensive network of contacts, internal and external to facilitate event coordination.
• Research potential new vendors. Determine appropriate vendors for each aspect of an event. Negotiate contracts with vendors and monitor delivery of goods and services to ensure contract terms are satisfied.
• Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Preferred Qualifications/Skills

• Experience in Event Production from start to finish
• Experience in Event Design
• Vendor Management
• Budget Management
• Computer skills, including complete knowledge of Microsoft Word, Excel, Outlook, mail merges and printing, office equipment and any supportive skills
• Data Management
• Excellent communication skills, both verbal and written required
• Strong organizational skills including ability to organize resources
• Ability to manage workload well and prioritize effectively when faced with multiple projects, events, and deadlines
• Ability to respond/follow through quickly to problems and questions
• Strong attention to detail
• Ability to coordinate and maintain a complex calendar
• Ability to work well under deadlines in a fast-paced environment
• Ability to work independently as well as in a team setting
• Ability to organize and coordinate special projects
• Must have a sense of “protocol” with top level executives

Job Qualifications

Minimum Education:

High school or equivalent

Minimum Experience

2 years

Preferred Education

Bachelor’s degree

Preferred Experience

4 years

Posting Required Docs

Resume and Cover Letter

Optional

References

The hourly rate range for this position is $32.16 – $34.84. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: High school or equivalent Minimum Experience: 2 years Minimum Field of Expertise: Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience with contracts and other legal documentation. Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials). Experience with audio/visual equipment. Excellent organizational skills and ability to maintain multiple schedules. Excellent interpersonal and written and oral communications skills.